Businesses must protect their digital files from prying eyes, whether it’s confidential information regarding staff members and customers or deals or documents. Even if employees are well-trained and reliable just one small error to cause an embarrassing data breach that could damage a company’s reputation. There are four ways to limit the use of electronic files, and also to avoid a data breach.

The Administrative Office of the Courts https://vdr-soft.net/how-does-centralizing-approach-in-investor-data-rooms-work/ solicits comments on four options to address security and privacy issues in providing remote access to public case file documents. The first option maintains the presumption that all court records filed are accessible in the courthouse as well as electronically, but it would restrict remote access to those who have a legitimate need for the information, such as counsel, parties, court employees, and judges.

The other option allows the user to look over and download all information from a case record, but only when they have an official need. This includes those who are convicted of a criminal offense, and a judge must be able to approve the request to release information.

The third option gives the general public restricted access to specific documents that are usually found in criminal case files, like plea agreements and warrants that have not been executed. It also restricts the public’s access to certain information, such as Social Security Numbers and financial information. It is based on the power of the prosecutor and their counsel to safeguard their rights in particular cases by filing motions to seal or block certain information from electronic access.