Virtual document storage is the process of converting physical files to electronic documents that can be shared, stored and accessed. It can help reduce the amount of space needed to http://www.vdr-software.blog/what-are-the-main-reasons-for-acquisition/ store physical documents, and it also helps improve security by locking specific portions of a file for specific users. This is particularly beneficial for businesses that deal with many papers. Paper documents are difficult to monitor and secure, and they are more prone to theft and destruction in a disaster such as a fire. Electronic documents, on the other side, are a lot easier to monitor, less susceptible to theft and more resistant to destruction.

Consider how simple the system will be for guests and you when selecting an encrypted document system. Consider the ease of uploading and downloading and then ask yourself if non-technical staff can manage to understand the system. Also, find out whether the service provides any assistance, and how accessible it is.

Who hasn’t lost important documents on their computer? Common file sharing platforms such as Dropbox and Google Drive might be better protected however they don’t have the capacity to organize documents into a sensible structure that is compatible with your industry’s or business’s needs. Online document systems can accomplish this, and also provide audit logs that show who has viewed which documents.